Olympia Yacht Club Fire Plan

Adopted by BOD Mar 2008

Overview

The plan is intended to provide general guidelines and overview of the most likely chain of events should we have a fire at OYC. A fire can have so many variables it id not possible to cover all possibilities. The plan covers the main requirements for our membership and how we can best support OFD fire fight efforts:

1. The Fire Department will be in charge of our facilities

2. Clear the area for firefighters and equipment to do their job.

3. Gather and communicate from member assembly area.

4. Follow directions and stay out of the way.

5. Assist ONLY if requested by the on site Fire Command Center.

 The SIZE, LOCATION AND COMPLEXITY of a fire at OYC will dictate the degree of fire fighting. Olympia Fire Department will be the “AGENCY IN CHARGE” of our facilities and will establish the actions required to fight the fire. Any requirements that may be asked of OYC membership will be through the on site Fire Command Center.

 

OYC Fire Plan

Adopted Mar 2008

A. PRIORITES

1 Primary consideration, prevention of injury and protection of lives; firemen and anyone on the docks, in boats or boat houses.

2 Secondary consideration– protection of property (boats and facilties)B. OYC ACCESS#OFD has an on site lock box with a magnetic lock set key for immediate access to the OYC Clubhouse and gate to the docks.

 

B. OYC ACCESS

OFD has an on site lock box wih a magnetic lock set key for immediate access to the OYC Clubhouse and gate to the docks.

C. INFORMATION LIASON

OFD requests that there be a contact person (information liaison) to work with the on site Fire Command Center providing requested information and or assistance ONLY AS REQUESTED BY OFD.

Most likely the OYC caretaker would be the first and most knowledgeable on site individual to serve as the initial information liaison.

If the caretaker is not on site the information liaison will be the first OYC member on site capable to provide the information requested by OFD. It is important the information liaison stays with the OFD Fire Command Center in support of fire fighting efforts for information and needs as they may develop. (Assist, not interfere, with OFD efforts.)

As club leadership arrives, individual tasks and assignments for OYC membership may change and one or more members may assist with the information liaison tasks. One of the information liaison tasks will be establishing a communication link with each of the primary member assembly observation areas. The information liaison is to forward current and accurate information to our membership at the assembly observation sites.

LIAISON EQUIPMENT—IDENTIFICATION

The OYC liaison will wear a white hard hat and vest with large block letters “OYC LIAISON” on both sides of the vest, and front and sides of the hat. The vest and hat will be kept in the caretaker’s office with the fire plan.

D. FIRE PLAN INFORMATION

Two identical OYC information “FIRE PLAN” envelopes (RED in color) are maintained by the OYC Safety Committee and are located in the caretaker’s office and clubhouse. The clubhouse packet is located on the wall in the fireplace alcove in a red envelope wall holder marked FIRE PLAN. The packets include:

1. Current copy of the OYC Pre Fire Plan

2. A current list of live aboard members’ dock, and slip locations. (Updated monthly by the moorage master in both the clubhouse and caretaker’s fire plan.)

3. Dock plan and slip numbers chart.

4. Current Bridge, Board, Main Station and other committee Chairpersons’ home and cell phone numbers.

5. A simple map noting the primary assembly and observation points for OYC members to gather.

E. DOCKS AND PARKING ACCESS AND CONTROL

Access to OYC parking lot, clubhouse, docks, and boats will most likely be limited to fire fighting and emergency equipment only. It will be blocked for use by members or public. Olympia Police Department will most likely block streets, access to the clubhouse club parking lot and docks.

As difficult as it will be for us with our concerns for our vessels it is important we are not in the way of OFD firefighters and emergency equipment. Please do not pester firefighters and emergency personnel.

F. MEMBERSHIP ASSEMBLY AND OBSERVATION SITES

Two assembly areas are designated away from OYC facilities and the fire fighting activities. The sites will most likely be safe observation areas close to restrooms and parking availability.

1. The boardwalk adjacent to the public park and restrooms behind Les Schwab tire.

2. The boardwalk near the Olympia Oyster House and boardwalk restroom.

Members will need to find parking the best they can. The area will become very congested and chaotic. Please park legally, safely, and follow directions.

G. COMMUNICATIONS

A communication link between both member assembly observation areas and the Fire Command’s OYC information liaison will be established as soon as possible to help keep OYC members informed with factual “what’s happening at the fire scene” and minimize rumors.

Communication links may be via cell phone, portable VHF radio, OFD loaners or personal two way radios. Cell phones are most prevalent and will require exchange of on site cell phone numbers.

Initially establishing communication links will most likely include runners to coordinate phone numbers or channels. It will take members working together and creativity to establish and maintain communication links.

Marina fire conditions are fast moving and may require quick OYC member response only if requested by Olympia Fire Command Center. It is very important we maintain our information liaisons throughout the fire fighting activities and post-fire event coordination. This may include moving adjacent or downwind boats, or securing boats that may be adrift or other requirements as may be directed and requested by the fire department.

H. TRAPPED FROM EXITING DOCKS

If individuals are in boats, boathouses, or on the docks and cannot exit by the docks due to the fire’s location, the recommended actions are:

1. Move to the end of the dock you are on, away from the fire. Use your cell phone to call 911. Explain your situation and location to the operator. Make sure the 911 operator has your cell phone number. The Fire Commander will coordinate a vessel to pick you up.

2. Evaluate the waterway in relation to the fire and your safety. Use your vessel as a means of escape. Do not try to moor at OYC. Move to Percival or other sites away from OYC and the fire.

 

I. POST-FIRE ACTIONS AND CONSIDERATIONS

Sinking of a vessel and fuel spills may require oil booms and other forms of environmental corrective actions requiring OYC member participation. Damage to docks, structures, vessels and other issues may create on-site hazards limiting member access to docks and vessels. Emergency repairs may place controlled access for work crews only.

Post fire investigations by the Fire Department, USCG, state environmental, insurance companies and other authorities including salvage and recovery efforts of sunken vessels may place other limitations on member access.

Facility repair and rebuild plans will be developed and implemented by OYC respective committees. The Fire Plan and Fire Prevention Check List will be reviewed internally and also with the OFD. It will be modified as needed from the lessons and experiences gained from a a fire as part of the post fire considerations.

Two identical OYC information “FIRE PLAN” envelopes (RED in color) are maintained by the OYC Safety Committee and are located in the caretaker’s office and clubhouse. The clubhouse packet is located on the wall in the fireplace alcove in a red envelope wall holder marked FIRE PLAN. The packets include:

1. Current copy of the OYC Pre Fire Plan

2. A current list of live aboard members’ dock, and slip locations. (Updated monthly by the moorage master in both the clubhouse and caretaker’s fire plan.)

Access to OYC parking lot, clubhouse, docks, and boats will most likely be limited to fire fighting and emergency equipment only. It will be blocked for use by members or public. Olympia Police Department will most likely block streets, access to the clubhouse club parking lot and docks.

As difficult as it will be for us with our concerns for our vessels it is important we are not in the way of OFD firefighters and emergency equipment. Please do not pester firefighters and emergency personnel.

 

 

 

 

 

 

 

POST-FIRE ACTIONS AND CONSIDERATIONS

Sinking of a vessel and fuel spills may require oil booms and other forms of environmental corrective actions requiring OYC member participation. Damage to docks, structures, vessels and other issues may create on-site hazards limiting member access to docks and vessels. Emergency repairs may place controlled access for work crews only.

Post fire investigations by the Fire Department, USCG, state environmental, insurance companies and other authorities including salvage and recovery efforts of sunken vessels may place other limitations on member access.

Facility repair and rebuild plans will be developed and implemented by OYC respective committees. The Fire Plan and Fire Prevention Check List will be reviewed internally and also with the OFD. It will be modified as needed from the lessons and experiences gained from a a fire as part of the post fire considerations.

Two identical OYC information “FIRE PLAN” envelopes (RED in color) are maintained by the OYC Safety Committee and are located in the caretaker’s office and clubhouse. The clubhouse packet is located on the wall in the fireplace alcove in a red envelope wall holder marked FIRE PLAN. The packets include:

1. Current copy of the OYC Pre Fire Plan

2. A current list of live aboard members’ dock, and slip locations. (Updated monthly by the moorage master in both the clubhouse and caretaker’s fire plan.)

Two assembly areas are designated away from OYC facilities and the fire fighting activities. The sites will most likely be safe observation areas close to restrooms and parking availability.

 

 

OYC Fire Prevention Checklist

Required to be completed and submitted to the OYC moorage master annually by Sep 30. Any vessel obtaining moorage at OYC (except reciprocal visitors) after Sep 30 shall complete and submit the checklist within 15 days of arrival.

As a member mooring my vessel at and/or boathouse at Olympia Yacht club main station facilities, I am certifying I have completed or had someone acting on my behalf complete the fire prevention check list and am in compliance with the following requirements or will correct any deficiencies within five working days from the date completing the checklist.

  1. I have inspected my boat to dock pedestal AC electrical system including boathouse.

A. My AC electrical power cord is a weatherproof power cord minimum 12 gauge for 20 AMP, 10 gauge for 30 AMP service with a ground and is not cracked, chafed and free of visible defects.

B. AC power cord plugs are a marine twist lock type, minimum 20 AMP, maximum 30 AMP.

C. Male & female AC plugs have been checked for signs of burning/melting or defects and replaced as needed, (AC plug connections from pedestal to vessel.)

D. AC cords passing through the boathouse walls have permanently installed non-metallic chafe protection.

E. The AC plug connected to the vessel is secured by a locking ring.

2. Electrical heaters are plugged directly to permanent receptacles. No extension cords.

3. AC heater cords are not tightly coiled or bundled. (It will cause them to get very hot.)

4. No reflective type heat lamps are being used on the boat.

5. No AC heat devices, (heat lamps) with spring type clip hangers are used on the vessel.

6. Hot water heaters are not energized when vessel is unattended.

7. No thermostat controlled electric heaters are used in gas engine enclosures or tank areas.

8. If twin engine block heaters are used only one is energized at a time.

9. No unprotected light bulbs are use in machinery and tank spaces.

10. No visible fuel leaks or seeping exists on engines, fuel lines or fuel tanks.

11. If the vessel has LP tanks, the valves are closed when the vessel is unattended.

12. Dual range electric heaters (800/1500 watts) are only set on the low range when vessel is unattended.

13. No AC electric heaters above 1500 watts are used when the vessel is unattended.

14. All AC heaters are placed to insure no flammable materials may come in contact with heaters.

15. All shore power and heater cords and plugs are not hot to the touch when under a service load.

16. All vessel fire extinguishers are proper USCG size and type, inspected annually and serviced as required.

17. Boat houses will have a five (5) pound ABC fire extinguisher inspect annually and serviced as required.

18. Check dock AC power cord pedestal GFI (1. push test button—no power at vessel. 2. reset– power restored.)